Topic outline

  • SEQUENCE I: CONTROL OF PUBLIC PROCUREMENT

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    Module Structure and Objectives: Public Contracts Execution and Control

    📋 Review of Topics to be Covered (Execution and Control Module)

    • Control of public contracts;
    • Contract management and operational follow-up of public contract execution;
    • Management of changes in economic conditions in public contracts;
    • Management of guarantees in public contracts;
    • Management of accounts and payment in public contracts;
    • Overview and mastery of the specific contents and requirements of the manuals for procurement control and execution control of public contracts.

    🎯 Module Learning Objectives

    According to the validated training strategy, the learning objectives for the Public Contracts Execution and Control module are as follows:

    • Identify all the administrative documents to be provided by the bidder to authorize the start of services;
    • Know the roles and responsibilities of all stakeholders and institutions involved in the contract execution chain;
    • Identify all breaches of contract regulations and the corresponding sanctions;
    • Identify the different causes of disputes in contract execution and the management and investigation of associated appeals;
    • Acquire and master the different techniques related to the follow-up and control of public contract execution (Drafting service orders, identifying and preserving documents, organizing meetings, implementing amendment procedures, drafting commission session reports, drafting communiqués and correspondence, etc.)

    📑 Detailed Training Content

    The next step will detail the specific content and corresponding teaching resources for these themes.

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      Séance 1.1 : Le Contrôle de la passation Bon Page
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      Session 1: Control over Contract Awarding

      Session 1.1: Control over Public Procurement Contract Awarding

      Specific Learning Objectives

      By the end of this session, the learner will be able to:

      • ✓ Ensure control over the awarding of public procurement contracts.

      Main Target Audience

      All public procurement stakeholders and particularly the Contracting Authority (MO) personnel.

      Guidelines for the Trainer

      This session presents the different control bodies involved in a contract and the different contract control procedures.

      Resources/Associated Knowledge/Topics Covered

      • General Overview of Public Procurement Contract Control
      • The Attributions of Control Stakeholders in Contract Awarding
      • Verification of the Quality of a Bid Document (DCE)

      Suggestions for Pedagogical Animation

      • – Activation Exercise: Definition of the concept of control over public procurement contract awarding and associated concepts (public expenditure, public investment, etc.).
      • – Interrogative Method: Use open, closed, and guided questions to lead the learner to discover their knowledge independently.
      • – Applicative Methods: For appropriation of concepts and adherence to procedures.

      Bibliographic and Documentary References

      Article, 24, 25 To 41 And 58.3 And 150 Of The Public Procurement Code

    • Page icon
      Séance 1.2 : Le Contrôle de l'exécution Bon Page
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      Session 1.2: Control of Execution

      CEMP Execution Control - Capsule 2

      This session presents the various contract control bodies and the different procedures for contract control.

      Learning Objectives

      At the end of this session, the learner will be able to:
      ü Control the execution of contracts.

      Target Audience

      MO, MINMAP and other State bodies

      I.1 THE ROLE OF CONTROL

      Control plays a role in monitoring, detection, deterrence, and foresight.

      Monitoring:
      Establishes that services are performed according to contractual clauses.
      Detection:
      Examination and diagnosis of failures, defects, and workmanship issues.
      Deterrence:
      Fight against any fraud in physical-financial execution.
      Foresight:
      Anticipate risk of incidents that may require corrections.

      II.1 REMINDER OF MINMAP CONTROL CONTENT

      Governed by decree No. 2018/366 (Art. 47) and No. 2018/355 (Art. 19).

      • On-site control of ongoing public procurement execution.
      • Unannounced controls to ensure effectiveness and quality.
      • A posteriori controls of works under warranty.
      • Endorsement of the final statement or the last invoice.

      III.1 SCOPE OF APPLICATION

      Works contracts Supply contracts Quantifiable services Intellectual services

      * Note: Special contracts are outside MINMAP's control.

      IV.1 THE CONTROL PROCESS

      1
      Planning
      2
      Documentary control
      3
      Field control
      4
      Follow-up

      Field Methodology and Tools

      The process includes the contact meeting, site visit, deviation records, and report writing.

      Key Tools:
      Documentary bundle, Control sheets, Photos, Technical software, Acceptance minutes.
      Bibliographic references:
      Article, 43 to 46; 126-1, 151, 152-2, 161 4-D; AND 58.3 AND 150 Of the Public Procurement Code
    • Quiz icon
      Evaluation Séquence 1 : Exécution et Contrôle des Marches Publics Quiz
      Receive a grade Receive a passing grade

  • SEQUENCE II: MANAGEMENT AND OPERATIONAL MONITORING OF THE EXECUTION OF PUBLIC PROCUREMENT

    Objective of the module

    The overall objective of this module is to make MO staff capable of ensuring the effective management of public contracts in all administrative and technical financial monitoring activities linked to the execution of contracts.

    Educational goals

    The learner must be able to:

    • To know the roles and responsibilities of all the actors and institutions involved in the market execution chain;
    • To appropriate and master the various techniques linked to monitoring, control of the execution of public contracts (Drafting service orders, identification and conservation of documents relating to each contract, organization of meetings between service providers and monitoring bodies, acceptance and control, implementation of amendment procedures, drafting of minutes of commission meetings, drafting of press releases and correspondence to bidders, etc.).

    Course Map

    SEQUENCE 2: OPERATIONAL MANAGEMENT AND MONITORING OF PUBLIC PROCUREMENT EXECUTION

    Learning objectives

    At the end of this sequence, the learner must be able to:

    • Identify the roles and responsibilities of all actors and institutions involved in the contract execution chain;
    • Appropriate and master the various techniques related to monitoring and controlling the execution of public contracts (Drafting service orders, identifying and preserving documents related to each contract, organizing meetings between service providers and monitoring, acceptance and control bodies, implementing amendment procedures, drafting meeting minutes, drafting communications and correspondence to bidders, etc.).

    Not available unless:
    • The activity Module Videos is marked complete
    • You achieve higher than a certain score in Evaluation Séquence 1 : Exécution et Contrôle des Marches Publics

  • SEQUENCE III: MANAGEMENT OF ECONOMIC CONDITIONS PUBLIC PROCUREMENT

    Module Objective

    The overall objective of this module is to enable Project Owner (MO) staff to manage the economic conditions of public contracts.

    Educational Goals

    The learner must be able to:

    • ● Identify all administrative documents to be provided by the bidder to authorize the start of services;
    • ● Know the roles and responsibilities of all actors and institutions involved in the contract execution chain;
    • ● Identify all breaches of procurement regulations and the related sanctions;
    • ● Understand the different causes of disputes in contract execution and the management/investigation of associated appeals;
    • ● Acquire and master various techniques related to monitoring and control of public contract execution (Drafting service orders, identification and preservation of contract documents, organizing meetings between providers and monitoring/acceptance/control bodies, implementing amendment procedures, drafting commission minutes, drafting press releases and correspondence to bidders, etc.).

    Course Plan

    SEQUENCE 3: MANAGEMENT OF ECONOMIC CONDITIONS IN PUBLIC CONTRACTS

    Learning Objectives:

    ü By the end of this sequence, the learner must be able to effectively manage the economic conditions of public contracts.

    Not available unless:
    • The activity Test Session 2.1 is marked complete
    • You achieve higher than a certain score in Evaluation Sequence 2 : Management and Operationnal Monitoring Of The Publics Contracts

  • SEQUENCE IV: MANAGEMENT OF GUARANTEES IN PUBLIC PROCUREMENT

    Chapter Objective

    The overall objective of this chapter is to make MO staff capable of ensuring the effective management of public contracts at the level of activities and formalities necessary for the preparation of attachments and accounts.

    Educational Goals

    The learner must be able to:

    • • To identify and verify the conformity of all documentation relating to the execution of the services covered by a contract
    • • To correctly complete attachments and statements giving entitlement to payment of benefits

    Course Map :

    • Session 1 : Management of guarantees in public contracts

    Guarantee lifecycle: from bidding to release

    Not available unless: You achieve higher than a certain score in Evaluation Test Sequence 4

  • SEQUENCE V: MANAGEMENT OF ACCOUNTS AND PAYMENTS IN PUBLIC PROCUREMENT

    Chapter Objective

    The overall objective of this chapter is to make MO staff capable of ensuring the effective management of public contracts at the level of activities and formalities necessary for the preparation of attachments and accounts.

    Educational Goals

    The learner must be able to:

    • ✓ To identify and verify the conformity of all documentation relating to the execution of the services covered by a contract;
    • ✓ To correctly complete attachments and statements giving entitlement to payment of benefits.

    Course Map

    • Session 1: Preparation of documents for the service reception phase
    • Session 2: Preparation of attachments and statements

    Formalization cycle for service payment

    Not available unless:
    • The activity Evaluation Sequence 4 : Warranty management in public procurement is marked complete
    • You achieve higher than a certain score in Evaluation Sequence 4 : Warranty management in public procurement

  • SEQUENCE VI: SYNOPTIC VIEW AND APPROPRIATION OF THE CONTENTS OF THE MANUALS FOR THE ASSIGNMENT OF CONTROL OF CONTRACTS

    Objective of the module

    The overall objective of this module is to make MO staff capable of ensuring the effective management of public contracts in all administrative, technical and financial monitoring activities, internal control and external control of contract execution.

    Educational goals

    The learner must be able to:

    • ✓ To identify all the administrative documents to be provided by the tenderer to authorize the start of the services;
    • ✓ To know the roles and responsibilities of all the actors and institutions involved in the market execution chain;
    • ✓ To identify all breaches of market regulations and the related sanctions;
    • ✓ To understand the different causes of disputes in the execution of contracts and the management and investigation of associated appeals;
    • ✓ To appropriate and master the various techniques linked to monitoring, control of the execution of public contracts (Drafting service orders, identification and conservation of documents relating to each contract, organization of meetings between service providers and monitoring bodies, acceptance and control, implementation of amendment procedures, drafting of minutes of commission meetings, drafting of press releases and correspondence to bidders, etc.).

    Course Plan

    1. Synoptic presentation of procurement control and public contract execution control guides
    2. Appropriation of the procurement control manual
    3. The process of external control of public contracts
    4. Appropriation of the execution control manual

    Learning Objective

    By the end of this sequence, the learner should be able to:

    • • Explain the synoptic of procurement control and public contract execution control
    • • Identify specific requirements of the procurement control and public contract execution control manuals
    Not available unless:
    • The activity Test Session 5.2 is marked complete
    • You achieve higher than a certain score in Evaluation Sequence 5

  • SEQUENCE VIDEO

  • SÉQUENCE : Evaluation Certification Module Exécution et Contrôle des Marches Publics

    • Quiz icon
      Evaluation Finale Module Exécution et Contrôle des Marches Publics Quiz
      Not available unless: You achieve higher than a certain score in Test Evaluation des Connaissances Séquence 6